Top 24 Free Payroll Software in 2024
Streamline your payroll processes and ensure accuracy with free payroll software solutions.
In This Post:
Everything about running payroll starts with gross pay.
Gross wages are what attract employees, so understanding the meaning is beneficial for both workers and employers. This article will define gross and net pay, show examples of calculating gross wages for hourly and salaried workers, and determine required deductions.
What are Gross Wages?
Gross pay is the amount an employee earns in a specific time period before any taxes and deductions are withheld from their paycheck.
Gross wages depend on the employment status (full-time versus part-time) and wage rate (salary versus hourly) set by the employer. Gross wages for salaried employees are equal to their annual salary. For hourly employees, gross wages are calculated by multiplying the total hours worked by their hourly wage rate.
What is the Difference between Net & Gross Salary?
Workers will find two different numbers on their employment pay stub: gross pay and net pay.
The gross pay is considered the “top line,” and the actual take-home net pay is lower due to the deductions. Net pay is the amount of money the employee actually receives – or, in other words, the amount that appears in their bank account.
Gross Pay – Deductions = Net Pay
Payroll deductions include federal, state, and local income tax. Non-tax deductions include health insurance premiums, garnishments, and IRA contributions.
How to Calculate Gross Wages?
Gross wages can be calculated differently based on the pay period.
Employees can calculate gross pay annually, quarterly, monthly, daily, or for any other period. Calculating an employee’s gross income will depend on whether they receive hourly wages or a salary.
How to Calculate Gross Pay for Hourly Workers
For hourly employees, gross wages can be calculated by simple multiplication. The number of hours worked is multiplied by the employee’s hourly wage.
For example, an employee working 25 hours per week part-time and earning $10 per hour would have a gross weekly pay of $250.
25 x 10 = $250
__________________________________
Number of Hours x Hourly Wage = Gross weekly pay
Any overtime the employee works must also be calculated as their gross wages. The overtime calculation may vary from state to state. In the U.S., most overtime pay is calculated as time and a half. Assuming the employee from the example above worked an additional 4 hours as overtime, it would be calculated as:
This means the overtime pay is $60 and needs to be added to the previously calculated gross pay. All additional sources of income, like tips, bonuses, and commissions, need to be added to the equation.
$250 + $60 = $310
__________________________________
Gross weekly pay + Overtime pay + Additional Income =
Total gross pay
For the example above, the total pay, including overtime, equals $310.
How to Calculate Gross Pay for Salaried Workers
The starting point for salaried workers is their annual salary.
To determine the gross wages per month, the employee’s yearly salary is divided by 12. Since salaried employees usually do not earn overtime, there is no need to make further calculations.
For example, an employee with an annual salary of $55,000 has a monthly gross wage of $4,583.
Annual Salary / 12 months = Monthly gross wage
__________________________________
$55,000 / 12 = $4,583
How to Calculate Gross Wages for Unemployment
Since unemployment benefits partially replace lost wages due to being laid off, they are considered gross wages. This means unemployment benefits are also taxable, and the calculation varies based on the state. However, there are many calculators available online to give a rough estimate.
For example, in Maryland, employee A earned $100,000 last year ($25,000 per quarter) and has two dependents. After being laid off, he is eligible for 26 weeks of unemployment benefits at an amount of $430 per week.
How to Find Gross Wages on a Paystub & W2 Form
Employees can view their gross wages and any deductions on their pay stubs. Gross earnings are usually the largest recorded number.
“Box 1” on the W2 form shows total taxable wages, tips, prizes, and other compensation, as well as any taxable fringe benefits. Gross wages may differ from those shown on an employee’s W2 form.
This is because some of the pre-tax deductions are not considered taxable income. Some examples of deductions that affect taxable wages:
- Medical premiums.
- Dependent care.
- Contributions to employer-sponsored retirement plans (like 401(k) plans).
- Contributions to a flexible spending account (FSA).
What is Included in Gross Wages?
As mentioned above, gross pay includes all of an employee’s earnings before deductions have been removed. Gross wages typically include hourly wages, salaries, or tips.
- Salaries.
- Hourly wages.
- Overtime.
- Tips.
- Commissions.
- Bonuses.
- Piece rate pay.
- Vacation pay.
- Holiday pay.
- Sick pay.
Why is it Important to Understand Gross Wages?
As mentioned in Shortlister’s statistics article, one in four employees agree that the most desired employer benefit is a financial wellness program with access to unbiased counselors.
Employers and employees need to have a solid grasp of the financial basics to make better-informed decisions.
Understanding an employee’s gross pay is essential because deductions and taxes are generally calculated based on the gross amount. Calculating mandatory deductions, such as the proportion in federal and state income taxes and FICA payroll withholdings, is necessary for the employer, employee, and the IRS.
If an employee pays less than required or their withholding is under-withheld, the missing amount will need to be paid over the months ahead. If an employee pays more than is required or is over-withheld, they may request a refund right away or file it in their yearly taxes.
Either way, it is crucial to correct these mistakes promptly.
Examples of Deductions from Gross Wages
An employee’s net income will always be less than their gross income. This is due to the mandatory and voluntary deductions the employers have to withhold from their salary. Finding out the employee’s gross wages is needed for other deductions based on the gross pay. These deductions are often a percentage of the gross pay.
1) Pre-tax Deductions
To start off, pre-tax deductions, such as health insurance or retirement contributions, are calculated first. As the name suggests, these deductions are made from the gross pay before withholding taxes. Pre-tax deductions can be a fixed amount, such as $50 subtracted from each paycheck. In other cases, these deductions might be a percentage of the gross pay.
2) Withhold Employee Taxes
After pre-tax deductions, the next step is to withhold employee taxes. Taxes are often a percentage or a fixed amount of an employee’s gross wages minus pre-tax deductions. An employee’s gross wages are also used to calculate employer taxes.
3) Withhold Deductions after Taxes
After taxes, other deductions must be withheld. They can be subtracted from gross wages after taxes, and pre-tax deductions have been made. These post-tax deductions are similar to pre-tax deductions, as they can be a fixed amount or a percentage.
On a Final Note
Calculating gross wages is simple and easy to determine. Understanding the different calculations for gross wages is essential for both employers and employees.
Written by Shortlister Editorial Team
Payroll Software
Browse our curated list of vendors to find the best solution for your needs.
Stay Informed
Subscribe to our newsletter for the latest trends, expert tips, and workplace insights!
Share on facebook
Share on linkedin
Share on twitter
Related Posts
What is Imputed Income?
Explore the concept of imputed income, its tax implications, and the importance of accurate reporting to understand how employers handle imputed income on pay stubs and tax forms.
What’s a 147c Letter?
Explore the purpose and significance of a 147c letter, understand what it is, and when you should request one.
Employee Benefits Report: Payroll
From behind-the-scenes support to the forefront of strategic HR innovation, payroll systems are evolving into indispensable tools for transforming the employee experience and driving organizational success.