Gathering, updating, and tracking information in spreadsheets prevents HR managers from focusing on more important aspects, like company culture and employee affairs. Thus, manually keeping track of all relevant employee data is time-consuming and inefficient for large companies.
HRIS is the solution to this problem. It’s software that automates these laborious processes.
What is HRIS?
HRIS stands for Human Resource Information System, and it’s the integration of HR-related activities and information technology. The HRIS system is a sophisticated solution to all data entry, payroll, and accounting needs.
As an organization grows, it becomes impractical to keep track of the volumes of employee data. The incorporation of AI and software in HR processes can help organizations streamline everyday operations and stay organized.
It is important to choose an HRIS that complements a company’s size, needs, and budget. Therefore, the HRIS system must be tailored to the company to fully maximize the benefits to the company that uses it.
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What does HRIS do?
HRIS helps companies manage data and human resources processes such as:
- Selecting employee benefits and compensation
- Time and labor management
- Personnel administration
Choosing not to store and track all this information can be damaging to the organization. By having a single data source, companies can make accurate forecasts, reports, and budgeting decisions.
Some of the most common HRIS features are:
- Time and attendance tracking
- Time-off tracking
- 401k tracking
- Electronic signatures
- Customizable and standard reports
- Employee interface
- Employee database management
- Benefits administration
- Payroll management
- Talent acquisition and retention
Companies get many advantages by using an HRIS:
HRIS significantly reduces the time it takes to perform tasks. When tedious HR processes are digitized, it saves time and increases efficiency. Streamlining common procedures ultimately creates a more productive environment which also saves the company money.
- Improved reports
The data integration allows for better analysis and more meaningful reporting, including audits and employee and company evaluations. By having more accurate reports, businesses can make more effective decisions.
- Better employee experience
Employees benefit by getting a better onboarding experience, transparency, and overview of their personal information. They also have access to useful apps with features like requesting time off, updating information easily, and much more. Overall, better employee experience increases and creates a better work culture.
- Better organization
An HRIS is a one-stop-shop for all people-related processes. One unified source where any valuable piece of information can be easily accessed, updated, and stored. Retrieval and processing of data are instantaneous and done with ease.
- Employee self-management
Employees can log or request any changes to their data independent of HR. This employee self-management saves time for HR professionals, allowing them to focus on other tasks.
- Reduce errors
HRIS systems can reduce data errors by eliminating problems such as duplication of data entry or errors made while manually processing information.
Choosing and investing in the right HRIS can be the determining factor in the success of an organization.